Collaboration in G Suite – An Overview

G Suite for Education is a great platform for giving students feedback on their work. The apps in G Suite are also great for facilitating student collaboration.  Let’s look at how teachers can use G Suite for student collaboration.

A Quick Note

This post is meant for teachers who are almost proficient with or just learning G Suite. Additionally, this post contains nothing about add-ons, extensions, coding, or anything extra. Strictly G Suite.

Sharing (Works in Docs, Slides, Sheets, and Drawings)

G Suite allows sharing in which collaborators can receive edit access.

Collaborators can also receive “Can comment” access that allows for commenting in a doc, spreadsheet, presentation, or drawing.

Email Collaborators (Works in Docs, Slides, Sheets, and Drawings)

Email collaborators is a great way for collaborators to communicate about a file they are working on. The person initiating the conversation need not open Gmail. They also get to choose the exact collaborators they want to send a message to. Click File>>>Email collaborators… to use this function.

Assign Action Items (Works in Docs, Slides, Sheets, and Drawings)

Use the comment function and type a “+” or “@” with a collaborator’s email address to assign them an action item. That pushes an email to their inbox telling them they have been assigned an action item.

Suggesting Mode (Works in Docs)

In the Google Docs editor, notice the pencil in the upper-right corner. Click it and choose “Suggesting” in the drop-down menu.

Make edits. They appear as suggestions.

Collaborators can approve or reject suggestions by checking “✔️” or “✖️.”

Version History (Works in Docs, Slides, Sheets, and Drawings)

Version history is a great way for teachers and collaborating students to keep track of ongoing collaborations. Ever wonder which member of a group made a contribution to a G Suite file? Version history reveals all. Click File>>>Version history to access a detailed history of all edits to a G Suite file. Version history allows editors to restore a version. This is a great way to save the day if one collaborator has made many incorrect edits to a G Suite file/

Differentiation in Google Classroom

Let’s conclude with an easy way for teachers to turbo-charge collaboration in Google Classroom. Any post (announcement, question, or assignment) can be shared only with specific students even though the default is set to all students in a class. Have a look at how it works from Google’s The Keyword blog:

Teachers can use this to facilitate collaboration in two ways:

1. Create a post that shares files only with group captains. Each group captain can then share their files with their group members.
2. Create posts only for groups. This is not that difficult because of the reuse post feature. Use it to use the same post for each group with slight adjustments for each group.

For more information on differentiation in Google Classroom, please watch this video.

The Future of Collaboration in G Suite – Google Jamboard

If your district uses iPads or Play Store enabled Chromebooks, your students can use the Google Jamboard app or Jamboard web app. This online collaborative whiteboard is the new frontier in G Suite collaboration.  Have a look at me demonstrating it on my Chromebook.

For more information about Google Jamboard, please look at my Jamboard professional development resources.

Thank you for reading. If you would like to share your thoughts about collaboration in G Suite with me, please comment below or tweet me at @TomEMullaney.

The G Suite logo I used in the image for this blog post.